Sends club-wide notices and keeps a record of what families were told.
CS · Club OS module
Club communication should be targeted, not noisy.
Communication & Social Media is how Club OS helps the club speak on purpose: internal updates for committee and volunteers, external messages for teams and families, and social posts with an audience, a status and a record. It is for reducing the “did anyone tell U13 parents?” problem, not for replacing a volunteer’s voice with a marketing suite.
Communication & Social Media
Live view
Committee notice · AGM Sent 12 recipients
Training reminder · U13 Scheduled 142 recipients
Match day post · Facebook Draft Not published
The job
What Communication & Social Media is for.
Give secretaries, managers and coordinators a way to message the right people inside and outside the club, publish social updates when needed, and stop relying on five group chats as the archive.
Product screenshots go here This module will carry real Club OS captures of the working screens. The layout is ready for them.
Who uses it Secretary Team manager Registrar President
Built around real club roles.
Reaches one team without adding noise to every other group.
Reminds unpaid or incomplete registrations from the same system.
Can see whether a message went out, not whether someone meant to send it.
Inside the module 01 02 03 04 05 06 01 02 03 04 05 06
The functionality committees actually run.
Communication — internal and external
Reach the right people inside the club and out to members and families, from the same people records the rest of Club OS uses.
Internal club communication
Send updates to committee roles, coordinators and volunteers without starting another staff chat. Operational messages stay tied to the club, not a personal phone.
External member communication
Message teams, season groups, families and the wider club with targeted notices, reminders and replies — without blasting everyone with every update.
Audiences from Club OS
Choose a team, role, season group or the whole club using the same people records other modules use. No retyping lists.
Reminders tied to club work
Unpaid registrations, canteen roster gaps and grading-night reminders should start from the module that already knows the problem. EquippedAI can help draft the message.
Draft, scheduled, sent
A fixture change or registration reminder can be drafted, checked, then sent. The club should not publish from a half-written phone note.
A record of what was said
When a parent says they were never told, the club can look up the message, the audience and the time. That is operational, not petty.
Social media
Publish club updates to social channels with the same audience thinking, scheduling and record-keeping as the rest of the module.
Social posts with purpose
Share fixture changes, results, sponsor thanks and season news to the channels the club actually uses — without treating social as a separate job in another app.
Scheduled publishing
Prepare posts ahead of match day or registration close, then publish when the committee is ready. Less last-minute scrambling from the sideline.
Less noise, more relevance
U9 families do not need the senior presentation reminder. Targeting applies to social as well as direct club communication.
Auto social media posting
On supported plans, approved updates can flow to connected social channels so volunteers are not copying the same notice into three places.
AI-assisted drafts
Turn fixtures, roster gaps and season notices into draft posts the secretary can approve — without starting from a blank phone note every time.
A send record across channels
See what went out by email, in-app message or social post so the next volunteer knows what families have already been told.
How it runs
A path volunteers can repeat.
01 · Choose the audience Committee, team, role or club — from People & Teams.
02 · Write the update Keep it operational: what changed, who it affects, what to do next.
03 · Send, schedule or publish Use direct communication for operational messages and social posting when the club needs a public update.
04 · Leave the record The next volunteer can see what already went out, on every channel.
What it replaces
The hidden systems clubs already have.
- Five team WhatsApp groups as the archive
- “Can you post this?” DMs
- A secretary’s personal social login
- No way to prove a notice was sent
Connected modules
This work does not sit alone.
See Communication & Social Media in a walkthrough.
We will show the working screens, the volunteer path, and how this module connects to the rest of Club OS for your club.
Ready when your committee is
Give the club a system that outlasts the season.
Start with the workflows causing the most pressure, then grow into a full Club Operating System.