Maintains the living member record and season allocations.
PT · Club OS module
One register for every person the club depends on.
People & Teams is the Club OS record of members, volunteers, coaches, parents, staff and teams. It is the source other modules use when they need to know who someone is, what they can do, and which team they belong to this season.
People & Teams
Live view
Maya Chen Registrar Active
Tom Walsh U13 Coach Active
Priya Nair Team manager Invite sent
The job
What People & Teams is for.
Stop rebuilding member lists, team sheets and role contacts every season. Give the registrar, president and team managers one place to find the right person, with history attached.
Product screenshots go here This module will carry real Club OS captures of the working screens. The layout is ready for them.
Who uses it Registrar President Team manager Incoming committee
Built around real club roles.
Sees who holds which role without chasing inboxes.
Works from a current team list, not last year’s export.
Inherits people and role history instead of a blank spreadsheet.
Inside the module 01 02 03 04 05 06
The functionality committees actually run.
A single person record
Each person has one record the club can reuse across seasons. Contact details, roles, teams and notes sit on that record instead of being copied into new files each year.
Teams as operating units
Teams are not just names on a sheet. They hold players, coaches, managers and age-group context so fixtures, grading, canteen rosters and messages can point at the same group.
Roles with a trail
Committee, coaching and volunteer roles are assigned to people, not to shared logins. When someone leaves, the club can see what they owned and who should take it next.
Season-aware allocations
A player can move teams, a coach can change age groups, and last season’s allocation stays in history. The current season stays clean without deleting the past.
Access that matches the job
People & Teams feeds Club OS permissions. A team manager should see their team. A registrar should see the register. A canteen volunteer should not see the whole club directory.
Ready for grading and fixtures
Draft boards, team needs and match-day lists all start from this register. If the people data is messy, every other module inherits the mess.
How it runs
A path volunteers can repeat.
01 · Start with the register Import or enter the people the club already knows: members, volunteers, coaches and committee.
02 · Assign roles Give each person the access and responsibility they actually carry this season.
03 · Build teams Create teams and attach players, coaches and managers from the same register.
04 · Keep it current When a family moves, a coach steps down or a new volunteer starts, update the record once.
What it replaces
The hidden systems clubs already have.
- Member spreadsheets
- Team lists in email attachments
- Shared committee contact docs
- Last year’s PDF that nobody trusts
Connected modules
This work does not sit alone.
See People & Teams in a walkthrough.
We will show the working screens, the volunteer path, and how this module connects to the rest of Club OS for your club.
Ready when your committee is
Give the club a system that outlasts the season.
Start with the workflows causing the most pressure, then grow into a full Club Operating System.