Owns the books, bank reconciliation and obligation calendar.
AF · Club OS module
Club money should be clear enough for the next treasurer.
Accounting & Finance is how Club OS keeps incoming and outgoing money in one operating picture: bank connections, reconciliation against club payments, expense tracking, and the work of preparing BAS and other obligations for government and stakeholders — without the season living only in a volunteer’s personal spreadsheet.
Accounting & Finance
Live view
Club cheque account Bank feed Reconciled
BAS · Mar quarter ATO In progress
Canteen · Sat trading Income Matched
The job
What Accounting & Finance is for.
Give treasurers a club-native finance view: what came in, what went out, what still needs matching, and what is due for tax and reporting — connected to the same payments and people the rest of Club OS already knows.
Product screenshots go here This module will carry real Club OS captures of the working screens. The layout is ready for them.
Who uses it Treasurer President Auditor / bookkeeper Incoming committee
Built around real club roles.
Sees whether the club can afford the next decision without waiting for a private spreadsheet.
Works from a club record instead of reconstructing the season from bank statements alone.
Inherits finance history instead of a USB stick after the AGM.
Inside the module 01 02 03 04 01 02 03 04 01 02 03 04
The functionality committees actually run.
Money in and money out
See the club’s cash movement in the same system that runs registrations, canteen, merchandise and sponsorship.
Incoming income with context
Registration fees, canteen takings, merchandise sales, raffles and sponsorship land as income tied to the club work that created them — not as mystery deposits.
Outgoing costs on the record
Track expenses, supplier payments, refunds and reimbursements so the treasurer is not rebuilding the season from receipts in a folder.
Categories the club understands
Income and expense categories match how committees talk: canteen, grounds, kits, affiliation, fundraising — so reports stay readable.
A live picture for decisions
Before the club spends on gear or a fundraiser, the committee should see what has come in and what is still outstanding.
Banks, feeds and reconciliation
Connect club accounts, match transactions, and stop treating bank CSV exports as the finance system.
Connect club bank accounts
Bring bank feeds into Club OS so deposits and withdrawals appear where the treasurer already works.
Reconcile against club payments
Match bank lines to Square, Stripe, registration and other Club OS payment records so “paid” in the module and “cleared” in the bank tell the same story.
Flag what still needs a match
Unmatched deposits and unexplained withdrawals stay visible until someone owns them — not until the BAS is already overdue.
A reconciliation trail
Leave a record of what was matched, when, and by whom so the next treasurer is not starting from scratch.
Tax, BAS and stakeholder obligations
Prepare what governments and other stakeholders expect without rebuilding the quarter from chat threads.
BAS and reporting prep
Pull the period’s income, credits and relevant totals into a working view for Business Activity Statements and similar obligations.
Obligation calendar
Know what is due, to whom, and for which period — ATO, association fees, insurance, and other recurring stakeholder requirements.
Exports the club can stand behind
Give bookkeepers, auditors and committee reviewers clean exports from the club record, not a one-off spreadsheet rebuild.
Handover-ready finance
When the treasurer role changes, the books, reconciliations and obligation history stay in Club OS with Documents & Vault for supporting files.
How it runs
A path volunteers can repeat.
01 · Connect the accounts Link club bank feeds and confirm how income from Payments should appear.
02 · Track money in and out Keep income and expenses categorised against real club activity.
03 · Reconcile as you go Match bank lines to Club OS payments instead of leaving it for end of season.
04 · Prepare obligations Use the period view for BAS and stakeholder reporting, then export what reviewers need.
What it replaces
The hidden systems clubs already have.
- Treasurer-only spreadsheets
- Bank CSV as the source of truth
- BAS panic at quarter end
- Finance knowledge that leaves with one volunteer
Connected modules
This work does not sit alone.
See Accounting & Finance in a walkthrough.
We will show the working screens, the volunteer path, and how this module connects to the rest of Club OS for your club.
Ready when your committee is
Give the club a system that outlasts the season.
Start with the workflows causing the most pressure, then grow into a full Club Operating System.